Should I Hire a Professional Bid Writer to Help with a Public Sector Tender?

A professional bid writer working on a public sector tender


If you have been keeping up to date with our most recent posts, you probably understand the requirements of applying for a public sector tender and have attempted to sign up to Sell2Wales.  Perhaps you have found a suitable contract, registered your interest and received all the information you need to write and submit a prospective bid.


Cooking with gas!


That warm sense of triumph you were experiencing, however, has probably subsided and has slowly been replaced by a cold, tingling feeling of dread.


I have no idea what I am doing…


If you have never written and submitted a formal bid for a public sector tender, chances are you have no idea what to do or where to start.  Not only that, but upon realising the size of the task ahead, how on Earth will you fit it in around all the other work you have to do?

You could ask one of your team to take care of it, but will they do a good job?  Will they make the deadline whilst keeping on top of their own work?  For many business owners, the reality is this: preparing a bid for a public sector tender just isn’t feasible, no matter how lucrative it may seem.


Not all is lost, though.  You could hire a professional bid writer…


We Live in an Outsourcing Society

Believe it or not, 96% of all businesses in the UK are micro-businesses (businesses with fewer than 10 employees).  An underlying feature of most micro-businesses is a lack of money, resources and people.  Therefore, many business owners form collaborative partnerships or seek outsourcing partners to fulfil many different business functions.

Micro-businesses aren’t the only organisations partial to outsourcing certain business functions: many large organisations do so also.  This is down to the cost and efficiency savings outsourcing represents.  What do Virgin Atlantic, Sky, Now TV and the Disney Channel have in common?  They all outsource their customer contact requirements as it’s cheaper than employing people directly!

If you see value in public sector tenders (whatever the size of your business), forming a long-lasting relationship with a professional bid writer may be one of the smartest moves you ever make.  Keep reading to find out why.


Four Reasons why you Should Outsource that public sector tender to a Professional Bid Writer


  1. Free Your Time

Bid writing requires a great deal of time and preparation.  Bearing in mind your current workload and other commitments, can you or a member of your team honestly factor in the time it takes to research, plan and subsequently write a successful bid?  Probably not.


It gets worse… 


Late nights, working on the weekend, missing out on time spent with family and friends…this is what you can expect when juggling the requirements of a tender with work.  Trust us, we’ve been there!


  1. Save Money…

Hiring a bid writer will come at a cost, but in doing so you could save money.


How so?


Think of it like this: either you or your staff will have to dedicate a great deal of time to researching and preparing a bid, time that could be spent seeking and/or completing important client work.  The value of this work will far outweigh the cost associated with hiring a professional bid writer in the first place.

You could also consider the cost of hiring a bid writer as an investment: provided you win the contract, the return on investment (ROI) of a single winning contract could be substantial and have a long-lasting impact on your business.


  1. …and Internal Resources

Talking from experience, devoting time and attention to a public sector tender whilst maintaining a normal work schedule is a challenge.  By outsourcing to a professional bid writer, your staff will remain focussed on their work which will have a positive impact on business productivity and efficiency.

You can also expect a quick turn-around from a professional bid writer: with experience comes speed and accuracy.  This is especially important if it’s three weeks before the deadline and you’ve yet to make a start!


  1. Improve your chances of success

A professional bid writer will likely have years of bid writing and tendering experience and will know exactly what is required to compile a successful bid.  Having gone through the process multiple times, they know from experience exactly what a buyer is looking for, and how answers should be constructed.  They will also have no trouble deciphering the pre-qualification questionnaire (PQQ): to an untrained eye, this is often one of the most confusing aspects of the tendering process.

How the bid is written is incredibly important.  Good bid writers write in a style that is professional in tone yet highly persuasive.  Responses to questions must be detailed yet succinct.  Therefore, a high degree of creativity is required to help your business shine and stand out from the crowd.

Lastly, a professional bid writer will have the knowledge and experience to make a bid/no-bid decision on your behalf by assessing if your business is compliant.  As we’ve mentioned before, your bid will not be considered if you fail the initial PQQ.  You could argue it is worth hiring a bid writer for this purpose alone!


So now you know…


Preparing a bid for a public sector tender is hard work.  Save yourself the hassle of going it alone and hire a professional to help you.


At Tendient, we collectively have over 18 years of bid writing experience and a proven track record for consistently securing high value public sector contracts on behalf of our clients.  If you want to make the most of tendering for public sector contracts, get in touch with us to arrange a meeting.